Top tips for minute taking

Minute taking is a real skill, here are six top tips for effective minute taking.

  1. Ensure that all of the essential elements are noted such as the type of meeting, name of the organisation, date and time, venue, name of the chair or facilitator and the main topics for discussion.
  1. Prepare an outline based on the agenda ahead of time, leaving plenty of space for notes.
  1. Prepare a list of expected attendees and check off the names as people enter the room. You can pass around an attendance sheet for everyone to sign as the meeting starts if you prefer.
  1. To be sure about who said what, make a map of the seating arrangement and make sure to ask for introductions.
  1. Get the outline of the discussion and take enough notes to summarise it later. Use whatever recording method is comfortable for you, for example, a notepad, a laptop computer, a recorder or shorthand.
  1. Don’t wait too long to type up the minutes, do it while your memory is fresh.
Minute taking blog

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What’s covered in the course?

Lesson 1: The purpose of minutes

Lesson 2: The role of minute taker

Lesson 3: Working with others and potential barriers

Lesson 4: Producing minutes

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